| Faculty Name | Department | Convenor/Member |
| Mr. Jayanth Kumar | Commerce & Management | Convenor |
| Mr. Ranbir Wahengbam | English | Member |
Objective
To plan and execute successful inauguration ceremonies and orientation events that reflect the values and vision of Surana College, while ensuring a smooth, welcoming, and meaningful experience for students, parents, faculty, and guests.
- Develop a comprehensive event plan outlining objectives, themes, and program schedule.
- Organize and coordinate meetings with stakeholders including senior management, faculty, students, parents, and invited dignitaries.
- Arrange logistics such as venue booking, seating, stage setup, audio-visual equipment, decorations, and formal invitations.
- Ensure hospitality arrangements for guests during the inauguration event.
- Liaise with the Website/Media Committee to ensure positive publicity and event coverage.
- Conduct a post-event debrief with the organizing team to evaluate success, challenges, and improvements.
- Document all observations and suggested improvements in the Meeting Book under "Ratifications."
- Submit detailed reports to higher authorities after completion of the event.
- Establish clear timelines and deadlines for each stage of planning and circulate the program schedule to all stakeholders.
- Develop a budget plan covering venue, catering, decorations, logistics, and obtain approvals at least 3 weeks prior to the orientation.
- Prepare contingency plans for emergencies or unforeseen situations (technical failures, guest delays, etc.).
- Record all meetings and communications related to inauguration and orientation in the Meeting Book.
- Submit reports, bills, vouchers, invoices, expenditure statements, and the Meeting Book to the Principal within 3 working days from the date of the inauguration.
- Maintain committee files including:
- Circulars and notices (with seal)
- Budget approvals and expenditure records
- Invitations and guest communication
- Event schedule and program details
- Meeting Book with ratifications
- Media coverage records
- Post-event reports
