Objective
To ensure the smooth conduct, confidentiality, and fair assessment of internal examinations in alignment with the academic calendar, while maintaining transparency and integrity in evaluation.
- Prepare and announce the internal examination schedule in line with the academic calendar.
- Plan and propose the required budget for the conduct of internal examinations.
- Coordinate with faculty members for question paper setting, moderation, and invigilation duties.
- Ensure availability of examination halls, seating arrangements, and necessary facilities.
- Oversee the smooth and disciplined conduct of examinations, addressing issues promptly.
- Compile, verify, and release internal assessment results within stipulated timelines.
- Maintain records of question papers, answer scripts, attendance, and results.
- Submit periodic and final reports related to examinations to higher authorities.
- Examinations must be conducted strictly as per the academic calendar.
- Confidentiality of question papers and integrity of the entire examination process must be ensured.
- Timely communication with students and faculty regarding schedules, rules, and guidelines is essential.
- Fairness, transparency, and inclusivity must be maintained in all stages of examination.
- The Convenor must use the Committee’s seal on all circulars and official documents issued.
- Announce examination schedules and relevant information well in advance through circulars, in coordination with the Mentoring Cell.
- Coordinate with the Timetable Committee to minimize disruption of regular academic activities during examinations.
- Collect and maintain secure records of:
- Question papers (confidential handling)
- Attendance sheets
- Invigilation duty rosters
- Internal assessment results
- Conduct meetings with faculty and students before examinations to communicate guidelines clearly.
- Monitor and evaluate the examination process to ensure fairness, discipline, and transparency.
- Address and resolve grievances related to internal assessments raised by students or faculty.
- Record all meetings, decisions, and updates in the Meeting Book, and submit it to higher authorities on or before the 5th of every month.
- Maintain committee files including:
- Circulars and notices (with seal)
- Question papers and assessment records
- Attendance and invigilation records
- Meeting Books
- Budget Proposal and Expenditure File
- Grievance records and resolution reports
- Submit a detailed report after each internal test/exam cycle summarizing planning, execution, evaluation, and outcomes.
