Objective
To ensure adherence to institutional policies, regulations, and standards within the college by promoting accountability, transparency, and ethical practices across all departments.
- Monitor and evaluate compliance with institutional policies, rules, and procedures.
- Plan and propose the required budget for compliance-related activities.
- Conduct regular internal audits, reviews, and inspections of departmental practices.
- Organize training and awareness programs for staff on compliance matters.
- Address and resolve compliance-related issues, grievances, or violations.
- Maintain systematic documentation of all compliance-related activities and reports.
- Submit periodic compliance updates and final reports to higher authorities.
- Ensure all staff and departments are fully aware of compliance guidelines.
- Promote ethical conduct, transparency, and accountability in all operations.
- Safeguard confidentiality when dealing with sensitive compliance issues.
- Ensure all compliance measures are updated in line with policy changes and regulations.
- The Convenor must use the committee seal on all official circulars, notices, and documents issued.
- Announce compliance-related updates, training sessions, and awareness programs well in advance through circulars.
- Maintain detailed records of:
- Audits and review findings
- Training and awareness programs
- Compliance updates and reports
- Grievances and resolutions
- Submit a statistical report of committee activities and compliance findings to the Principal at the end of each semester.
- Coordinate with departments to address compliance gaps promptly and ensure corrective measures.
- Communicate compliance updates, policies, and guidelines clearly to all staff.
- Hold regular meetings with committee members to plan, review, and monitor compliance activities.
- Evaluate the effectiveness of compliance measures and recommend necessary improvements.
- Record all meetings, resolutions, and communications in the Meeting Book and submit it to higher authorities by the 5th of every month.
- Maintain committee files including:
- Circulars and notices (with seal)
- Audit and review reports
- Training/awareness documentation
- Meeting Books
- Budget proposals and expenditure records
- Records of grievances and resolutions
- Submit a detailed report after each compliance activity, training session, or audit conducted.
